COUNCIL SCHOOL DISTRICT NO. 13
POLICY MANUAL
I. TABLE OF CONTENTS
I.
Table
of Contents
II.
Introduction
III.
Mission
Statement and Goals
IV.
Statement
of Nondiscrimination
1000
BOARD
OF TRUSTEES
1010 Code of
Ethics
1020 Employment
of Spouse or Relative of Board Member
1100 General
Powers, Duties of Board Members
1110 Duties of
Chairperson, Vice-Chairperson
1120 Duties of
Clerk/Treasurer and Check Signatories
1130 School
Attorney
1200 School
Board Meetings
1210 Setting of
Agenda
1220
Annual
Meeting
1230 Executive
Session
1300 Committees
1400
Elections
1410
Vacancies
1420
Redistricting
Trustee Zones
1421
Trustee
Zone Legal Descriptions
1430
Terms
of Office
1500
Policy
Development
1510
Policy
Adoption
1520
Policy
Review and Evaluation
1530
Administration in Policy Absence
1540 Administrative
Procedures
2000
INSTRUCTION
2100
Student
Curriculum Requirements
2110
Curriculum:
Development, Approval, Implementation, Evaluation, and Use
2120
Accreditation
2200
Instructional
Arrangement
2210
Organization
of Grade Levels
2220
School
Calendar
2230
Credit
Acceptance: Transfer Students
2240 Promotion/Retention
2300
Academic
Achievement
2310
Grading
Scale
2320
Withdrawal
from Courses
2330
Report
Cards
2340
Testing
and Assessment
2350
Academic
Intervention: Deficiency/Probation
2360 Homework/Late
Work
2370
Graduation
Requirements
2400
Alternative
Methods of Meeting Course Requirements
2410
Dual
Enrollment
2420
Correspondence
Courses and Independent Study
2430 Academic Acceleration
2440 Credit Retrieval
2500
Statement
of Compliance with Federal/State Law
2510 Special and Alternative Educational Programs
2600
Supplementary
Programs
2610
Guidance
and Counseling Services
2620
Tutoring
2630
Summer
School
2640
Community
Education
2650
Driver’s
Education
2700
Instructional
Resources
2710
Books
and Materials
2711
Non-supplemental
Materials Selection and Adoption
2712
Request
for Reconsideration of Books and Other Materials
2720
Technology
Use
2730
Field
Trips
2732 Trips
2733 Use of Private Automobiles for Trips
2740
Speakers
in the Classroom
2750
Controversial
Issues
2760
Academic
Freedom
2770
Religious
Release Time
3000 STUDENT PERSONNEL
3010
Guiding
Principles
3100
Enrollment
and Admission
3110
Open
Enrollment
3111
Placement
3112
Compulsory
Attendance
3113
Dual
Enrollment
3114
Student
Records
3115
Foreign
Exchange Students
3200
Attendance
3210
Elementary
Attendance
3220 Secondary
Attendance
3225
Releasing
Students to Authorized Individuals
3300
Student
Rights and Responsibilities
3310
Civil
Rights of Students, Staff, Parents, and Patrons
3320
Freedom
of Expression and Assembly
3322 Distribution
of Materials
3330 Guidelines for Student Conduct
3340 General Harassment
3341 Sexual Harassment
3347 Bus
Discipline
3360 Searches by School Officials
3365 Police Interviews, Arrests, Probation
3400
Discipline
3410 Secondary Progressive Discipline
Plan
3415 Corporal
Punishment/Use of Force
3420 Detention, Suspension, Expulsion
3500 Extra-Curricular Activities
3500 Guidelines for Extra-Curricular
Activities
3501 Student Activity Rules
3504 IHSAA
3505 Student Permission for
Inter-scholastics
3506 Coaching Qualifications
3510 Drug Testing of Activity Students
3525 Student Money-Raising Activities
3526 Distribution of Materials Through
Students
3600 Student Health and Safety
3610 Facility
Safety/Secure Environment
3615 Crisis Management/Emergency Drills
3616 Child Abuse
3620 Health Records and Emergency Care
3622 Administering Medication
3625 Communicable Diseases/Infections
3630 Disclosure of Suicidal Tendencies
4001 Mission
Statement
4100 Public
Participation in School Affairs
4110 Setting of Agenda
4112
Rules
of Order/Annual Meeting
4115
Notice
for Budget Hearing/Annual Financial Reports
4120
Community
Education
4200
Public
Input
4210
Complaints
Against School Personnel
4220
Books
and Materials
4230
Non-Supplemental
Materials Selection and Adoption
4240
Request
for Reconsideration of Books and Other Materials
4300
Public
Access/Contact with Students and Staff
4305
Access
to Public Records
4310
Notices
and Commercial Activities
4315
Distribution
of Materials
4318
Recognition
of Religious Beliefs and Customs
4325
Student
Money-Raising Activities
4330
Senior
Citizen Activity Pass
4340
Use
of District Facilities and Property
4400
Public
Conduct for Safe Schools
4410
Patron
Visitation to the Schools
4412 Releasing Students to Authorized Individuals
4415
Use
of Private Automobiles for Trips
4420
Disruptive
Public Conduct
4421
Public
Use of Weapons
4422
Public
Use of Drugs and Alcohol
4423
Smoking
4424
Abuse
of Property
4430 School
Resource Officers
5000
PERSONNEL
5100 General
5200 Certified
5300 Non-certified
6000 ADMINISTRATION
AND FINANCE
7000 AUXILIARY
SERVICES
8000 NON-INSTRUCTIONAL
OPERATIONS
8001 Goals
8100 Transportation
8110
Bus
Routes, Stops, and Non-Transportation Zones
8115
Transportation
of Students with Disabilities
8120
Contracting
for Transportation Services
8125
Bus
Driver Training, Responsibility, and Authority
8126
District-owned
Vehicles
8130
School
Bus Emergencies
8131
Bus
Discipline
8135 Activity Trips
8200 Food Services
8210
Nutrition
and Safety
8220 Use of
Kitchen Facilities
8230 Allergy Accommodations
9000 APPENDICES
II. INTRODUCTION TO THE POLICIES AND PROCEDURES
OF COUNCIL SCHOOL DISTRICT
NO. 13
Council School District No. 13 operates according to policies established by the Board of Trustees. The Board, which represents the local community, adopts policies after careful deliberation, and the school administration implements them through specific procedures. The Board then assesses the effects of its policies and makes changes as necessary. The Board invites any comments and suggestions for the continual improvement of this policy manual. Since policy oversight is an on-going process, persons holding a copy of this manual should make an effort to keep it up to date as new policies and procedures are developed.
Generally,
the role of a board of education is to set policy, and the role of the
administration is to implement it through procedure:
Policies are principles adopted by
the Board to chart a course of action.
They tell what is wanted and may include why and how much. They are broad enough to indicate a line of
action to be taken by the administration in meeting day-to-day problems; they
need to be narrow enough to give the administration clear guidance.
Procedures are
detailed directions developed by the administration to put policy into
practice. They tell how, by whom,
where, and when things are to be done.
As
long as administration operates within the guidelines of general policy adopted
by the Board, it may change procedures without prior Board approval unless the
Board has specifically asked that a particular procedure be given Board
approval. The Board shall be kept
informed of procedures issued by the administration. Either the administration or the Board may request prior Board
approval of administrative procedures.
Issues which are controversial or are often subject to lawsuits are
typical reasons for this type of request.
Board Approved Administrative Procedures are procedures developed by
the Superintendent or designee to implement Board policy, and are submitted to
the Board for approval. A
Board-approved administrative procedure may be adopted in the same meeting in
which it is presented.
1.
To
uphold the vision and goals of the District
2.
To
provide the community an opportunity for input in charting the District’s
course of action and in establishing limits
3.
To
avoid or minimize crisis situations
4.
To
be accountable to the community
5.
To
allow the Board and administration to operate in a more efficient manner
6.
To
clarify Board/Superintendent relations and provide guidance for the
Superintendent
7.
To
maintain continuity and consistency and foster stability
8.
To
provide the basis for a legal record
The
Policy Manual of Council School District No. 13 is divided into the following
areas:
i.
Introduction
ii.
Mission
Statement and Goals
iii.
Statement
of Nondiscrimination
Section
1000 Board of Trustees
Section
2000 Instruction
Section
3000 Student Personnel
Section
4000 School-Community Relations
Section
5000 Personnel
Section
6000 Administration and Finance
Section
7000 Auxiliary Services
Section
8000 Building and Sites
Section
9000 Appendices
1.
How to find a policy: There are two ways to find a policy or other listings in the
manual:
a. Turn to the Policy Manual Table of Contents to determine which section addresses the policy area of interest. Use the code of numbers to locate pages. All pages are coded by policy number in the upper right-hand corner.
2.
Codes used for listings
other than policies: Colored pages which have letters following the policy number contain
procedures and other information as listed below:
P-
Administrative Procedure
BP- Board approved Administrative Procedure
R- Reference Document
F- Form
3.
Policies listed in two or
more sections:
When an identical policy is listed in two or more sections of the manual, both
codes are placed in the upper-right corner.
The top number indicates the policy at hand. The second line, in parentheses, indicates the alternate
location.
4.
Legal References: References to law, court
decision, etc. that are pertinent to policy are referenced as follows:
IC- Idaho Code
USC- United States Code
CFR- Code of Federal Regulations
5.
Cross-References: Certain policies relate to
others. Cross-references are provided
following some of the policies to help the reader find all of the related
information.
III. MISSION STATEMENT AND BOARD GOALS
OF COUNCIL SCHOOL DISTRICT
NO. 13
The mission of Council School District No. 13, in
partnership with the community is to provide a safe, positive teaching and
learning environment where students prepare to become responsible, informed,
and productive citizens.
IV. STATEMENT OF NONDISCRIMINATION
OF COUNCIL SCHOOL DISTRICT
NO. 13
NONDISCRIMINATION
No discrimination shall exist in regard to age, race, religion, sex, or national origin, in the conduct of district activities including hiring, promotion, purchasing, and educational activities.
1000
BOARD OF
TRUSTEES
COUNCIL SCHOOL DISTRICT NO. 13
POLICY MANUAL
1110 Duties of Chairperson, Vice-Chairperson
1120 Duties of Clerk/Treasurer and Check Signatories
1130 School Attorney
1220 Annual Meeting
1300 Committees
1400 Elections
1410 Vacancies
1420 Redistricting Trustee Zones
1421 Trustee Zone Legal Descriptions
1430 Terms of Office
1500 Policy
Development
1510 Policy Adoption
1520 Policy Review and Evaluation
1530
Administration
in Policy Absence
1540
Administrative
Procedures
COUNCIL SCHOOL
DISTRICT NO. 13 POLICY
1000
Page 1 of 1
Council
School District No. 13, Adams County, Idaho is organized under the state
education system of public schools. The
District is a local agent which exists through the authority of the State of
Idaho. On the Board of Trustees rests
the primary responsibility of educating the children of this school district.
The
Constitution of Idaho places the duty of establishing and maintaining a
general, uniform, and thorough system of public free common schools on the
State Legislature. The Legislature has
implemented this constitutional responsibility in part by the establishment of
school districts to be governed by elected school boards. Legally, local school districts and school
boards are instruments of the Legislature created under the authority of the
Constitution of Idaho, and governed by the statutes of the State.
Trustees, as agents of the State of Idaho, legally must look to the State for authorization to act. They are also responsible to their patrons. Individual members of the Council School District No. 13 Board of Trustees have no power separate from the Board as a whole. The Board of Trustees is only in existence when sitting in a duly called session. An individual Board member has authority to act for the Board only when the Board has lawfully delegated authority to him/her.
Adopted:
12/11/00 Reviewed: _________________ Revised: ______________
Legal Reference: Idaho Constitution, Article IX,
Section 1
IC
33-1612
COUNCIL SCHOOL DISTRICT NO.
13 POLICY
1010
Page 1 of 2
Prior
to assuming office, each newly elected or appointed Trustee shall affirm that
he/she will faithfully perform the duties of Trustee in a manner consistent
with the approved code of ethics of the school district. Any Trustee who behaves in a manner
inconsistent with the code of ethics is subject to reprimand by the Board.
As
a member of the Board of Trustees of Council School District No. 13, I will
strive to improve public education and to that end I will:
1.
attend
all regularly scheduled Board meetings insofar as possible and become informed
concerning issues to be considered at those meetings.
2.
recognize
that individual Board members have no authority to act on behalf of the
District or Board unless authorized by Board action.
3.
render
all decisions based on the available facts and my independent judgement and
refuse to surrender that judgment to individuals or special interest groups.
4.
respect
the individual Board member’s right to differ in opinion, and focus on issues
rather than personalities.
5.
work
with other Board members to establish effective Board policies and to respect
the responsibilities that properly are delegated to the school administration.
6.
encourage
the free expression of opinion among all Board members and seek systematic
communications between the Board and students, staff and all elements of the
community.
7.
communicate
to other Board members and the Superintendent expressions of public reaction to
Board policies and school programs.
Refer complaints and concerns regarding staff or program to the
Superintendent or other appropriate staff member.
8.
inform
myself about current educational issues by individual study and through
participation in programs that provide needed information.
9.
vote
to appoint, upon proper recommendation by the appropriate administrative
officer, those persons best qualified to serve as school staff and insist on a
regular and impartial evaluation of all staff.
10.
support
and protect staff in proper performance of duties.
11.
avoid
being placed in a position of conflict of interest and refrain from using my
Board position for personal or partisan gain.
COUNCIL SCHOOL
DISTRICT NO. 13 POLICY
1010
Page 2 of 2
12.
respect
the confidentiality of information that is privileged under applicable laws and
take no private action that will compromise the Board or administration.
13.
remember
always that my first and greatest concern must be the educational welfare of
the students attending the public schools.
Adopted:
12/11/00 Reviewed: _________________ Revised: ______________
Legal Reference: IC 33-506(1)
National School Boards Association
COUNCIL SCHOOL
DISTRICT NO. 13 POLICY
1020
Page 1 of 1
Section 33-507 of the Idaho Code states:
It shall be unlawful for the Board of Trustees of
any class of school district to enter into or execute any contract with the
spouse of any member of such board, the terms of which said contract requires,
or will require, the payment or delivery of any school district funds, money or
property to such spouse.
When any relative of any trustee or relative of the
spouse of a trustee related by affinity or consanguinity within the second
degree is considered for employment in a school district, such trustee shall
abstain from voting in the election of such relative, and shall be absent from
the meeting while such employment is being considered and determined.
First
Degree is defined as follows (includes relatives by marriage):
Son Brother Father
Daughter Sister Mother
Second
Degree is defined as follows (includes relatives by marriage):
Nephew Grandchildren Aunts
Niece Grandparents Uncles
1st Cousins
Section
33-507 also states that:
It shall be unlawful for any trustee to have a
pecuniary interest directly or indirectly in any contract or other transaction
pertaining to the maintenance or conduct of the school district or to accept
any reward or compensation for services rendered as a trustee.
DEFINITION:
Affinity:
relationship by marriage
Consanguinity: descended from a common
ancestor
Legal Reference: IC 33-507
COUNCIL SCHOOL DISTRICT NO. 13 POLICY
1100
Page 1 of 2
The
Board shall possess the usual powers of quasi-municipal corporations. It shall consist of five members, to be
elected by the qualified voters of their respective trustee districts.
The
Board of Trustees shall have the power to elect its own officers annually, to
make its own rules and regulations, subject to the provisions of this article;
to organize and maintain a system of graded schools; and to exercise the sole
control over the schools and property of the school district.
While
the Board of Trustees of Council School District No. 13 is charged by the state
with the responsibility of providing educational opportunities for the children
of its schools and of directing those public school activities which the state
entrusts to its care and supervision, a carefully planned pattern of authority
is observed by the Board. In fulfilling
its obligations, the School Board acts similarly in its relationship to the
schools as do boards of directors of successful business organizations; that is
through the power of legislation, by the determination of policies, and the
evaluation of results. The direct
administration of the school system is delegated to the district superintendent
whom the Board appoints as executive officer of the Board. The superintendent is held individually and
directly responsible to the Board for the execution of its policies and for
such other duties assigned to him by the Board. Individual members have status as Board members only when acting
formally as members of the Board while it is in session, or when specifically
entrusted by the Board to carry out definite assignments.
The
Board of Trustees shall have the following powers and duties:
1.
To
Make Bylaws
2.
To
Employ Superintendent, Teachers, and Others
3.
To
Adopt Textbooks
4.
To
Grade Schools and Prescribe Admittance
5.
To
Pay Claims
6.
To
Provide Equipment
7.
To
Acquire and Dispose of Real and Personal Property
8.
To
Enforce Discipline—Exclude Persons From Instruction